Town of Buxton
Minutes for July 9, 2014 Selectmen’s Meeting
Prepared by: Beverly Gammon
Members Present: Jean C. Harmon, Penny J. Booker, Peter E. W. Burns, Dennis P. Santolucito
Clifford L. Emery was not present.
Others Present: None
Public Hearing – 7:00 PM
Adoption of MMA Model Ordinance General Assistance Appendix A for the period July 1, 2014 – June 30, 2015
Jean Harmon, Vice Chair read the Public Hearing Notice and the Board voted 4-0-1 to open the Public Hearing at 7:01 PM.
Selectman Harmon explained the purpose of the hearing and described the change in MMA’s General Assistance Ordinance Appendix A. She asked if there were questions or comments from the public or the Board. There were no questions or comments.
The Board voted 4-0-1 to close the Public Hearing at 7:03 PM
Selectmen’s Meeting Agenda
The meeting was called to order at 7:04 PM.
Vice Chair, Jean C. Harmon led the pledge.
- Approval of Prior Meeting Minutes
Selectmen Meeting Minutes June 25, 2014
Approved 3-0-2
Selectmen Meeting Minutes July 2, 2014
Approved 3-0-2
- Discussion held between 5:00 & 7:00 p.m.
The Selectmen had quite a bit of discussion about the payroll which was complicated this week. They also discussed a couple of items in accounts payable this week, issues using the Town credit cards at Sam’s Club. They also discussed General Assistance, and a right of way issue at Bonny Eagle Pond.
Selectman Harmon said the Board also had a lively discussion about the chairs that Peter Burns had proposed ordering for the Selectmen’s Office. She explained more on the discussion about using the Town’s credit card at Sam’s and said when we changed credit card companies, we were not aware that Sam’s Club does not accept VISA and therefore some of our Department Heads ran into issues when they went there to purchase items. Our Treasurer is working on a resolution.
- Multiple Email messages regarding the 2015 County Budget
- Review of Projects and Issues
Selectman Santolucito said he has been reviewing the Town Charter, looking at the Rules of the Board and the Personnel Policy to gain more knowledge. He has also been looking at the budget and items that are in the Accounts Payable Warrant.
Selectman Burns has been in every day. Last Thursday he went to the Bonny Eagle Park to look at the boat launch as discussed in last week’s meeting. One of the residents had a concern so he and Selectman Emery went over to check it out. Selectman Burns said they are satisfied with everything that was done there.
Selectman Burns attended the Board’s workshop last night along with the rest of the Selectmen. He said it was very productive; they covered a lot of ground, and a lot of them got assignments for follow-up things to do. He met with Fred Farnham earlier today and went over several items that were on his list of things to do.
Selectman Booker said she counted 20 items the Board discussed at their workshop. She said she received a couple of calls from residents this week and both were from Salmon Falls Road. One was regarding visibility at the end that meets 202 and she left a message for Tom Kennie, Public Works Director, to see if bushes can be trimmed back there. The other call was for the other end of Salmon Falls Road where it meets 4A and was regarding people parking beside the road and leaving their trash behind. Selectman Booker contacted the police and said they will be sending a patrol car around to see if they can find out what is going on.
Selectman Booker reported that the Board finished updating the Rules of the Board at their Workshop. She said she came in late in the day yesterday and the Treasurer and Payroll Clerk were working on the payroll which was complicated this week because a lot of different things were going on with two fiscal years involved, a holiday, and pay increases.
Selectman Harmon was on vacation last week but came in most days to take care of one thing or another. She had received a call from a resident regarding people not picking up after their dogs on Bonny Eagle Boulevard and said that was one of the things the Board discussed at their workshop. They talked about the possibility of putting up a bag station to encourage people to please pick up after their pets. She said it is really uncomfortable for walkers to have to go around the “land mines” that are left on the side of the road, especially if there is oncoming traffic and have to get out of their way.
Selectman Harmon also talked about a resident who called and wants to meet with the Board and said John Myers is going to set up a time for that. She said the Board talked about the Ethel Kelley Memorial Award and said there is an employee here they would like to nominate. They are working on that. She said the Board talked about some properties that the Town owns and getting those ready so the Town can sell them, and they discussed the old Town Garage and what is the best way to word the bid so they can salvage the re-useable materials that are there. Selectman Emery was delegated the task of doing an inventory of the square footage of the metal roof and other materials.
Selectman Harmon said the Board also talked about the Boston Post Cane and the resident they are going to start gathering information on to do the presentation in the near future and the project she has started to work on is the Municipal Valuation Report. She thanked LeeAnn Pratt and Krystal Dyer in advance for their help in putting that together.
Demolition of old Town Garage – The Board discussed this at their Workshop Tuesday night and expect to have information ready to put this out to bid by the end of this month.
Davis Road in Chicopee – The Selectmen are getting all the information together. When that is ready two of them will go in to meet with the Town’s attorney to discuss the matter to make sure they handle it correctly.
None
E.O. 141507008 – An order to approve 8 hours of vacation time for Greg Heffernan
Approved 4-0-1
E.O. 141507009 – An order to approve the hire of Janelle Day as a part-time Dispatcher at a pay rate of $14.73 per hour starting July 8, 2014
Approved 4-0-1
E.O. 141507010 – An order to appoint Jean C. Whitney to the position of Maine School Administrative District Number Six Director to be effective until June 13, 2015
Approved 4-0-1
E.O. 141507011 – An order to appoint Scott Warchol to the position of Member of the Board of Appeals to be effective until December 31, 2015
Approved 4-0-1
E.O. 141507012 – An order to adopt the Rules of the Board for the 2014/2015 Fiscal Year
Approved 4-0-1
- Executive Orders by Initiative
E.O. 141507013 – An order to adopt the MMA Model Ordinance General Assistance Appendices A for the period of July 1, 2014 – June 30, 2015.
Approved 4-0-1
- Accounts Payable and Payroll Warrants
E.O. 131407019 An order approving expenditures as documented in the Accounts Payable Warrant #117. Approved 4-0-1
E.O. 141507006 – An order approving expenditures as documented in the Accounts Payable Warrant #005. Approved 4-0-1
E.O. 141507007 – An order approving expenditures as documented in Payroll Warrant #003 and #004. Approved 4-0-1
E.O. 131407020 – An order approving expenditures as documented in Payroll Warrant #116
Approved 4-0-1
- Next Meeting of the Board
Board of Selectmen Meeting Wednesday, July 16, 2014 at 7:00 PM
The Summer Library Program has started at the Buxton Center Elementary School on Tuesdays, Wednesdays and Thursdays from 9:00 AM to 2:30 PM. This is a free program that is open to anyone.
The Community Cupboard that used to be located at Plummer’s is moving into the garage by the Buxton Center Baptist Church and expects to be open Wednesday, July 16, 2014 from 6:30 – 7:30 PM.
Buxton Community Days are coming up on July 18 & 19. There will be a parade Saturday morning and fireworks Saturday night.
- Public Comments and Questions
None
None
Motion made and seconded to adjourn the Meeting at 7:23 PM
Approved 4-0-1
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